FREE LANDLORD TOOL
Landlord inspection checklist
Choose the rooms and items for your property. Print a blank checklist for a walkthrough, or record your findings and export a condition report.
Go to printing & downloadsWhat to include in a rental inspection checklist
Document the property as you find it. Describe the location and condition of an issue, then reference a dated photo where useful. Keep the photos with your inspection records; this builder records their names or references.
Kitchen
Check walls, ceilings, floors, cabinets, counters, sink and plumbing, and any supplied appliances. Record which appliance or surface a note refers to.
Living areas and bedrooms
Include doors, windows, locks, flooring, walls, ceilings, lights and closets. Add separate rooms when their condition needs a separate record.
Bathrooms
Include the toilet, sink, taps, tub or shower, visible seals, ventilation, flooring and cabinets. Note visible leaks, staining or damage without guessing the cause.
Exterior, garage and shared areas
For a single-family rental, include the entry, paths, yard, fences, exterior surfaces and any garage. Add supplied outdoor equipment or amenities that matter to the property.
Systems and safety items
Record accessible heating, cooling, water-heating and alarm items. Mark anything you did not inspect. This checklist does not replace a qualified inspection or establish that a system is safe.
Using the inspection record
What is the difference between a blank checklist and a report?
The blank checklist includes your selected items and writing space. A condition report includes the observations, status and photo references you enter. Items start as “Not inspected.” Switching to a blank checklist keeps your findings in the draft but leaves them out of that export.
Can I customize it for move-in and move-out?
Yes. Choose the purpose at the top. Keep dated copies so you can compare the same rooms and items later. The builder does not decide what is ordinary wear, who caused a change or whether a deduction is allowed.
Does a blank item mean it was checked?
No. A report shows “Not inspected” until you choose a different status. Use “Not applicable” for an item that does not apply, or remove it from your checklist.
Where do the details and photos go?
Entries are processed in your browser. Nothing is added to your Rental Wire account. Save a draft file to reopen your work, and keep exported files somewhere appropriate. Photo references are text only; this tool does not upload or store photos.
How often should I inspect?
Plan around the lease, property needs and applicable access and notice requirements. Confirm those requirements before arranging a visit. There is no single inspection frequency that fits every rental.
For a reference checklist, see Zillow’s move-in and move-out checklist.
Planning the cost of work you find? Use the replacement reserve calculator or tenant turnover calculator.